1. Introduction

Welcome to the official website of the Hanfi Foundation (referred to as "we", "us", "our", or "NGO"). We are highly committed to protecting and safeguarding the privacy of our donors, members, volunteers, and website visitors. This Privacy Policy details how we collect, handle, use, store, and protect your personal information when you interact with our website, request memberships, register for events, or make donations.

By utilizing our website, you explicitly consent to the collection and use of personal data as specified in this Privacy Policy.

2. Information We Collect

We collect personal information directly provided by you or automatically captured during your visits to help us deliver transparent and secure support services. This includes:

• Personal Identity Data: Full name, date of birth, gender, and photograph (for membership ID cards).
• Contact Data: Email address, mobile phone number, postal address, city, state, and pincode.
• Financial & Transaction Data: Permanent Account Number (PAN) details required to issue 80G tax exemption receipts, along with transaction IDs of online donations (note: we do not store sensitive credit card or bank login passwords on our servers).
• Application Information: Qualifications, resumes, work history, and volunteer skill profiles uploaded for volunteer or internship applications.

3. How We Use Your Information

All gathered information is used strictly to support our social programs and maintain statutory records. Specifically, we use it to:

• Issue official donation receipts, 80G tax benefit certificates, and membership registration ID cards.
• Process online transactions securely via integrated third-party payment gateways.
• Send periodic progress updates, newsletters, on-ground reports, and invitations to workshops/events.
• Manage volunteer profiles, internship registrations, and respond to CSR collaboration inquiries.
• Maintain compliance under Section 8 of the Indian Companies Act and income tax regulatory guidelines.

4. Data Security

We employ modern industry-standard security protocols to prevent unauthorized access, alteration, disclosure, or destruction of your personal data. All data transfers across the site occur over secure SSL-encrypted pipelines. Physical and logical access controls restrict information to authorized administrative personnel only.

5. Third-Party Disclosures

We do not sell, rent, trade, or distribute your personal details to commercial third parties. Your information is shared only under specific necessary circumstances, such as:

• Payment Processors: Passing transaction amounts and email/phone details to Razorpay to complete secure donation transactions.
• Statutory Authorities: Disclosing details to government agencies or tax offices to file mandatory returns for 80G tax exemption benefits.
• Legal Obligations: Sharing data if required to do so under judicial decree or standard legal processes.

6. Cookies & Tracking

Our website utilizes cookies and similar tracking identifiers to track visitor behavior, load web assets faster, and optimize general system speed. You can configure your browser preferences to reject cookies, though doing so might cause specific responsive elements of the portal to behave unexpectedly.

7. Your Rights

You reserve full rights over the personal data we store in our system. You may write to us to request access, correction, modification, or removal of your details from our active databases. Note that statutory details like donation logs, PAN numbers, and past balance reports cannot be removed due to governmental audits.

8. Contact Details

If you have questions regarding this Privacy Policy or wish to assert your data rights, please contact our helpdesk:

• Organization: Hanfi Foundation
• Address: Chickmagaluru, Karnataka, India - 577101
• Email Address: info@hanfifoundation.org
• Mobile Helpdesk: +91 98805 99837